DeskAway Project Management
DeskAway is another advanced project management tool with any feature a project manager might find useful. At first glance, the DeskAway Home/Dashboard screen seems very bland, but simplicity works with this system. After navigating through the various tabs and screens, anything a project manager needs to effectively manage a project is there, and easy to find.
Upon initially setting up a DeskAway project, the user can choose between the Dashboard and the “Projects” page as a starting home page. This neat feature gives project managers the option to begin any day with a snapshot of projects, depending on their preferences, as well as working and leadership styles. Setting up a new project is also incredibly easy and takes next to no time to complete.
As mentioned briefly, DeskAway’s user interface appears very simplistic, but all the necessary features and functions are available. Additionally, all necessary and desired functions are easy to find, easy to use, and the system as a whole is incredibly intuitive. It is easy for a user to get accustomed to after navigating through the various screens and functions after only a short time. Regardless of what a user is doing at the time, returning back to the Dashboard home page or “Projects” home page can be accessed easily at any point by clicking the taps along the top menu bar, or the “My Projects” link at the very top of the page.
Upon creating a new “work space”, the system will prompt the user to begin assigning and delegating tasks, as well as inviting additional team members and users. The Dashboard includes a list of recent activity conducted among the various workspaces, as well as the recorded time spent working on each task. Users can easily click the workspace name, which is a live link to return to that particular workspace or project.
As one can clearly see, by accessing the Dashboard tab, users can access their list of tasks, inbox, and even view the activity feed. The tabs along the top are easy to access, easy to understand, and are in an order which chronologically makes sense in the world of project management. One down side, however, is that the tabs cannot be moved or customized in any way.
Tasks and Activity
The “Tasks” screen is also easy to locate under the “Projects” tab. The task list includes all open tasks. Users can control the tasks shown by project, assignee, milestones, and deadlines. Tasks can also be sorted by deadline and priority for easy managing.
Users can click on any task and make comments, add time, add files, and even share with other users. Tasks can also be edited at any time. Additionally, switching from project to project is a snap. Each project screen displays the tasks assigned for that particular project.
However, as project managers, users often find that in switching between projects might result in reviewing a task list for a different project. Therefore, one tip to keep in mind is to make sure users flip to the correct project by managing the left-hand panel.
Under a particular project, users have a plethora of choices:
- View tasks
- Log issues
- Create time sheets
- Add files and documents
- Manage and collaborate with teams
- Send messages
- Run reports
Users also have the option to view their pending tasks. This is a great way for users to keep track of projects in the pipeline for scheduling and capability purposes, as well as organize projects that are still in the defining and developing phases.
DeskAway offers a number of useful reports. First, users can run project-related reports by clicking the “My Work Report” tab available under the “Projects” tab. This report gives a snapshot of activity and overall productivity for a particular user. This gives the project manager an idea of how many projects a user currently has in their dashboard and the number of tasks assigned, as well as assists project managers in monitoring project progress overall.
Additionally, the “Reports” tab gives users the option to run reports by:
- Timeline and Overall Status
- Approaching Deadline
- On Hold
Projects can be “categorized” accordingly under the “Projects” tab. This is an option for project managers and users to customize their own projects and reports to best fit their needs and preferences. These reports are designed to give users a snapshot of the total number of projects in progress, on hold, completed, archived, and so on, as well as their ongoing statuses.
Again, if users are looking to run reports on time spent on projects for a particular user, refer back to the “Projects” tab and access “My Work Report” to select a specific user.
In addition to its extreme capabilities and usefulness, DeskAway also comes with a number of unique features. DeskAway’s file management feature is particularly better than other software we’ve reviewed. It has the ability to collaborate directly with Google Docs and Google Drive and
even comes with an app for a Smartphone, tablet or other device, enhancing convenience, availability, and accessibility. All users have the ability to upload, share, and store documents within the system.
Users can also opt to receive email notifications and reminders as they see fit. If users so choose, DeskAway will send each a user a reminder email each day which provides a snapshot of approaching deadlines and milestones, tasks, projects, and issues. Users who opt to receive the emails find them helpful as it allows them to stay up to date on current tasks and projects all ine one email.
Another useful resource that can be found while using DeskAway is the “templates” feature. This can be found under the “Projects” tab. While this feature isn’t supported by the “free plan”, it can prove to be useful for project managers who manage a number of projects at any given time. This function allows the project manage to re-use portions of another project (whether active or archived) that can be used to manage newer, similar projects. Not only is this a huge time-saver, but it also practices efficient project management.
Overall, DeskAway’s performance is very robust, considering its plethora of features and functions. Its functionality is top notch and proves to be a great resource and asset to effectively managing projects. It is also successful in supporting agile project management and can handle any project of any complexity. Users can navigate smoothly from screen to screen without any interruptions or “loading” pages. All data stored is saved and updated in real-time. There don’t appear to be any known glitches.
Finally, DeskAway is a great option for a project management resource and online collaboration tool. DeskAway is great for managing one project or twenty or more projects. Its plethora of features and functions, helpful resources, and quick response time and ease of use make DeskAway a great choice for organizations of all shapes, sizes, and industries, and users of various skill and comfort levels.